Travel Reimbursement Guidelines

Go to Baldwin County Schools web page.  Click on the following link on the page:

 Click Here for links to Citrix, Email, Integrade Pro, etc.

Click on Employee Travel Expense Form - please complete online for exact calculations (remember to print a copy for your files)

to open the expense forms.  At the bottom of the Excel page, click on the RED colored tab labeled .445 Jan. rate. 

You will fill in the information directly on the form; no need to print first.  The sheet is set up so that the calculations are entered automatically for you. (No need for a calculator)

Please use the following checklist as well as the guide on the previous page to make certain all information is entered:

1. Name
2. Social Security Number
3. Location – Oak Hill Middle School
4. Date
5. Departure Time upon leaving and Return Time upon returning –see note
6. Starting Mileage - each day
7. Ending Mileage - each day
8. Breakfast - $6.00 ($7.00 allowable for metro Atlanta, Augusta, Brunswick and Savannah)
9. Lunch - $7.00 ($9.00 allowable for metro Atlanta, Augusta, Brunswick and Savannah)
10. Dinner - $15.00 ($20.00 allowable for metro Atlanta, Augusta, Brunswick and Savannah)
11. Lodging Cost (per night) – Attach receipt/documentation
12. Other (parking, registration-only if not prepaid, other expenses incurred as a result of professional leave) – Attach receipt/documentation
13. Destination – City, State or location if local
14. Purpose of travel – name of conference, workshop, etc.
15. Print form and save a copy to your hard drive or other media. 
16. Sign form and attach receipts for lodging, registration, etc.
17. Forward completed form to Lucy Vincent, complex secretary, main office

Complete #4 – #13 for each day of professional leave.  (#5 will be completed for each day, if you incur travel charges each day, or enter depart time on the day you leave and return time on the day you return.)

Any questions about completing the form, please call Lucy at 457-2428.